TERMS AND CONDITIONS OF PARTICIPATION
The Folklore Dance Festival "Diamantis Palaiologos" (hereinafter referred to as the "Festival") is organised every year on Skopelos Island by the non-profit organisation "Plegma". The 3rd Festival will take place over the period between the 27 th and the 29th of August 2016.
Participation in the Festival:
Any folklore dance group from Greece or abroad has the right to apply for participation in the Festival. There is no limitation to the number of people participating from each group.
In order to apply for participation in the Festival, you must fill out the electronic participation application, which can be found on the official website of the Festival (http://www.dancefestival.gr) or print out the application and send it by fax to +30 2424034188 or by e-mail to firstname.lastname@example.org. Please note that the dance groups interested in participating must read these terms and conditions for participation which are posted on the Festival's website. After the applicant fills out the electronic application's fields and checks the field saying that he or she has read and fully and unreservedly accepts the terms and conditions for participation, they can then submit the application for review. The application will be registered on the electronic system and once it is submitted for confirmation, the system will send a relevant message to the e-mail address given by the applicant. It is very important to fully and correctly fill in the requested fields, because if your group is selected, the information that has been given will be used for the Festival's promotion and organisation.
The Festival is committed that the information of the application will be used exclusively for the selection procedure and under no circumstances will it be given to third parties. Please note, that in order for the application to be reviewed, all fields must be filled in.
Cost of participation
The cost of participation per person is €145 for departure from Volos and €155 for departure from Agios Konstantinos, and includes: Ferry Tickets (Volos-Skopelos-Volos or Agios Konstantinos - Skopelos - Agios Konstantinos), ferry tickets for the bus and coverage of the driver's accommodation expenses, accommodation for three nights at a hotel with breakfast, festival material, participation in festival. Also, in case you wish to dance with live music, the festival's professional orchestra can accompany you without extra charge, with music from nearly all the regions of Greece. Each group that will participate will receive a complete DVD will all festival nights, and more than 1500 photographs in electronic format.
With regard to the selection process, any dance group that wishes to participate must send the participation application to the Festival by 31 March 2016, regardless of the method of dispatch selected.
The selection process will be completed by 15 April 2016, and the groups selected to participate will be informed by phone call and e-mail by 20 April 2016. The participation application is a commitment of interest for participation in the Festival. If for various reasons the group that has submitted a participation application has encountered a serious obstacle regarding its participation, the next group meeting the same requirements will be selected. The participation of the group in the 3rd Folklore Dance Festival "Diamantis Palaiologos" will be finalised with the deposit of the advance. The advance deposit must be equal to 20% of the total cost (Participation price * number of people participating = Total cost) which must be paid by 30 April 2016. The other groups that expressed an interest in participating will be informed of the results by 15 May 2016.
Criteria for selection of groups
The selection of the groups will be made by the organising committee and the groups will be selected to participate according to the following criteria:
Order of submittal of application
The dances to be presented on stage
Regions represented and presented (in order to have participation from all regions of Greece and abroad).
If more than one groups meet the same requirements, priority will be given to the one that applied for participation first.
The dance time on stage given to each group will be 18 minutes. The dance group may present a program during one evening, of a total duration of 18 minutes. Also, 2-3 minutes are given to each group to introduce the dances, their costumes, etc. Under no circumstances can the group exceed this time on stage, and if they do, the Festival reserves the right to stop the show, should the specified time be exceeded.
Payment of participation cost:
The groups that will be selected must make a second payment by June 30th, equal to 40% of the total cost, and the number of participants must be finalised by that date.
The remaining 40% of the participation must be paid either a few days before the arrival of the dance groups at Skopelos or by cash upon arrival at the island.
Taking into consideration the large number of tourists visiting the island, and the peak season during which the Festival is organised, we cannot guarantee that each group will stay at the same hotel. Our goal is to have each group staying at the same hotel, without having to separate them between more than one hotels. However, if this is not feasible due to lack of vacancies, the group must then be separated between more than one hotels, but we will ensure that they are very close to each other.
The Festival commits that the accommodation used for its needs will be of acceptable standards and clean. The available rooms that will cover the needs of the festival will be either triple or quadruple. Moreover, 3 double rooms will be given to each group, to cover the needs of each mission. If any group requires more double rooms, then there will be an extra charge of €20/person for the three nights and for a single room €40/person for the three nights.
Transportation on the island:
The accommodation, event venue, as well as the cafés and restaurants are located in the Town of Skopelos. No means of transportation are required since all distances are no more than 10 minutes on foot.
The groups that have their own bus can participate on the day of the excursion to the scenic village of Glossa, to the beach for swimming and the beach party at one of the island's popular beaches, as well as the guided tours along the route.
The Festival will have tour guides available for each bus, and it intends to cover the ferry ticket fares of the bus between Volos-Skopelos-Volos or Agios Konstantinos-Skopelos-Agios Konstantinos. It will also cover the driver's accommodation expenses, with only obligation that the groups will follow this excursion as planned by the organising committee, and will have an open rehearsal at a central point of the village of Glossa, if requested by the organising committee.
The groups that cannot bring their own bus to the island, in order to follow the excursion must either rent a bus only for that day (unfortunately there is a limited number of buses available by island travel agencies) or take the public bus or make arrangements with other groups, if they have vacancies which can be covered by members of other groups.
The groups coming to the island on their own bus must assure that the vehicles have a legal license and that the driver has a legal permit to drive them. The routes to be taken by the buses are specified, and are the same as those followed by the public buses of the island. In case of any accident, the Festival bears no liability.
Venue of events:
The Festival will provide a safe area where the groups can change and store their costumes during the show. We kindly request that no valuable items are kept in this area, as the festival will not be held liable in case of their loss. The Festival is committed to taking all safety measures in order to prevent any bodily injury at the festival venue.
The Festival retains the right to change or modify the programme mentioned in the invitation.
The Festival retains the right to publish photographs and videos taken during the Festival whenever it is considered necessary or useful in order to promote or advertise the Festival, and under no circumstances for commercial purposes.
Part of the event will be filmed for promotional purposes. Any participating creators to appear in such materials will have no claim from the organising company.
The organising company reserves the right to cancel or change the date of the Festival due to strike, government prohibitions, force majeure, etc., or even due to any problems that may arise regarding the ferry schedules.
In case of a difference - discrepancy, the Greek text of the participation terms and conditions shall prevail.
Submittal of a participation application entails the full and unreserved acceptance of all the above terms and conditions of participation.